EASTERN SHORES LIBRARY
SYSTEM BOARD OF TRUSTEES MINUTES
Eastern Shores Library System Office
June 29, 2009 Called
to Order: 4:30 p.m. Adjourned:
Present: Marilyn Toepel, presiding; Carol Baumann, Don
Dohrwardt, William Goehring, Howard Hoppe, Nancy Lewis, Rob Nuernberg, Amy
Rachuba, Sherry Speth, Joann Wiesner, and Jim Zeisler. Absent:
Linda Bosman, Sara Filemyr,
Tom Hudson, and Jim Hughes.
Also present: David Weinhold, Director; Paul Onufrak, Automation
Librarian; Alison Ross, Cataloging Librarian; and Paula Siefert, Recording
Called to Order: At 4:30
p.m. a quorum was present so Toepel called the meeting to order. The meeting
was posted with both counties on June 24, 2009 in compliance with the open
Approval of Minutes: Wiesner
moved, seconded by Baumann to approve the April 27, 2009 Minutes. Motion
carried by voice vote.
Approval of Expenditures: Siefert
reviewed the expenditures of May 10 through June 30, 2009. Baumann moved to
approve the expenditures as presented, seconded by Lewis. Motion carried by
voice vote. Trustees received the January 1 through May 2009 Budget vs. Actual
Public Comment and
a. Sheboygan Area School District sent a letter to Mead Public Library
thanking them for the shelving units for the Juvenile Detention Center. The
grant is actually a LSTA grant through Eastern Shores Library System so
Weinhold contacted the Superintendent of the District to give the correct
TAC Representative Report: Weinhold
reviewed the TAC meeting in Gehrig’s absence.
Library System Policy Review:
a. Second reading of the 005 Bylaws for the Eastern Shores Library
System Board and Articles I through Article VIII.
Wiesner moved to approve the changes to the Bylaws and Articles
as presented. Speth seconded the motion, motion carried by voice vote.
b. Administrative Review
of Library System Policies 001 through 305.6, second reading.
moved to accept the changes to the System Policies as presented. Wiesner
seconded the motion, motion carried by voice vote.
Personnel Committee: Committee
Chair, Lewis, reported that the Personnel Committee moved to table the
Longevity Pay policy until June, 2010 due to the current economic concerns.
The Committee agreed by consensus to recommend no wage adjustment or merit
increases for 2010 and that if economic conditions improve in 2010, then merit
increases will be reinstated for those employees affected. Dohrwardt moved to
adopt the changes in the Merit Increase and Director Evaluation Policy.
Wiesner seconded the motion, motion carried by voice vote.
Budget Committee Report:
a. Short Term Investment Account: Baumann moved to approve creation of
the short term investment account. Speth seconded the motion, motion carried
by voice vote.
b. 2010 Bookmobile Service
Request: Goehring moved to approve the 2010 Bookmobile Service request.
Seconded by Dohrwardt, motion carried by voice vote.
c. Member Library and
Adjacent Library Reimbursement: Wiesner moved to approve the reimbursements to
the member libraries and adjacent libraries from Sheboygan and Ozaukee
Counties as recommended and submit the request the respective counties.
Seconded by Baumann, motion carried by voice vote.
Weinhold did report that there was an adjacent library request from
Waukesha County that came June 29, 2009. This request will be added into the
Ozaukee County Adjacent Library amount.
State Funding for 2010 - 2011
Library System Aids and State Level Library Services:
receive the Wisconsin Public Library System Aid 2010 & 2011 Draft. For
2010 there is a $23,810 reduction from 2009. For 2011 there is an increase of
$3,942 from 2010 but $19,788 less than 2009.
Vending Library System Services
to Non-System Public Library: Trustees received the Proposal and
Recommendation discussed by the Budget Committee.
Baumann moved to approve the Vending of Library System Services
Recommendation and authorize the Director to send a letter to the Mead Public
Library Board allowing vending of library services. Hoppe seconded the motion,
motion carried by voice vote.
Joint County Library Planning
Committee Report: Weinhold reported on the June 15, 2009 meeting.
Library System & Bookmobile
Anniversary Celebration Teams Report: Sunday, September 13 will be the
Library System Anniversary Celebration at the ESLS Office. The Bookmobile will
participate in the July 19 Howards Grove Silver Dollar Parade, August 2
Cascade Fire Department event and August 8 Luxembourg Festival Parade. They
will also have a food drive for each county and drawing for gift baskets.
a. Sheboygan County Program Evaluation: Trustees received the
b. AT&T Yellow
pages/White Pages Error: Weinhold is still working on compensation for
misprinting phone numbers.
c. Office Telephone System Replaced: Old phone system hit by lightning,
new one put in place with change in extension numbers.
Cost was covered by insurance less the deductible.
d. LSTA Categories for 2010: Trustees received the categories
e. Back Parking Lot Driveway: Weinhold explained the poor visibility in
that area and request for Hidden Driveway sign.
System Staff Report:
a. Ross reported on interlibrary loan and cataloging. She also
mentioned that Mark Beatty from WiLS demonstrated WorldCat Resource Sharing
and their website design service. Beginning July 1 cataloging support will be
coming direct from OCLC.
b. Trustees received the report from Sue Potter on Special Needs and
Publicity activities. Weinhold announced that Darla Jean Kraus, Random Lake,
received the WLA Muriel Fuller Award and that UW Sheboygan Library received
the Library of the Year Award.
c. Siefert reported on current Youth Service activities.
d. Onufrak reported on the stimulus money providing fiber to all public
libraries and school districts. . The first EasiCat upgrade will be August 10
- 15, 2009. He distributed the library to library lending statistics.
e. Trustees received the bookmobile statistics and report from Connie
Adjourn: At 5:57 p.m.
Baumann moved to adjourn. Seconded by Wiesner, motion carried by voice vote.